Provide analysis of Capital Projects and Operations including financial reporting and analysis, budgeting, and forecasting, transaction oversight, approval, and processing, and ensuring adequate internal controls are maintained and compliance with University, Federal, International, and other requirements, regulations, and policies. This position serves as the primary liaison and resource for department managers and directors regarding budget and financial issues. This position works very closely with the Business Director in the Operations & Facilities Management Department (OFMD).
Primary Duties & Responsibilities
Prepares reports, analyses, and budgets for Capital Projects and OFMD Operations.
Assists in the preparation of quarterly financial reporting packages for area directors and department managers. Serves as primary contact for area directors and department managers, providing requested information and resolving issues. Holds quarterly meetings with area directors and department managers to discuss issues/key initiatives in their areas with budgetary impacts. Works with area directors and department managers to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.
Determines reporting needs and identify opportunities to expand standard financial reporting on the use of both general operating funds and capital funds. Creates user reports for frequently requested data. Remains educated in new applications to ensure effective and efficient delivery of information.
Works with the Senior Project Manager Capital Projects in the capital project planning process including creating the project agenda, writing capital project resolutions, and project set up in PM Web.
Prepares monthly journal entries to record Capital Project fee revenue.
Responsible for the oversight of the WUSM and BJC shared projects including billing, collection and proper documentation.
Provides assistance and support to area directors and department managers in developing annual departmental budgets to be submitted to the Business Office for the Dean’s approval and incorporation into the departmental annual operating budget.
Works closely with Director to complete all Fiscal Year-End Close processes, including year-end accruals. Prepares closing journal entries and update supporting schedules for fiscal year end.
Special projects, including adhoc financial reports for internal and external constituents, and research as assigned by the Associate Vice Chancellor of OFMD.
Master's degree and/or CPA.
Experience with Capital Projects in a construction environment.
Effective verbal, written and interpersonal communication skills.
Ability to plan, organize, control resources, and think creatively and critically.
Must possess an aptitude for patience, professionalism, tactfulness and empathy; must have the ability to assess the specific needs of the customer and be able to communicate these to the planning and project teams.
Must be able to anticipate issues, think proactively, and use critical thinking in eliciting and interacting with others.
Ability to work independently on complex projects and understand their daily tasks in handling conflict management and negotiation and act as a liaison between the business units, support teams, leadership, and project stakeholders.
Knowledgeable of project files, processes, and terminology, including user requirements, project scope and objectives, and overall project delivery process.
Must understand the various contract types (i.e., stipulated sum CM + GMP, T & M for contractors; owner architect/engineer and other consulting agreements; short forms and purchase orders) and provide interpretation as required.
- An undergraduate degree in accounting with three to five years of professional accounting experience.
- Experience in budgeting, reporting and analysis with ability to draw conclusions and make recommendations based on developed information.
- Strong financial/transactional operations and workflow experience.
- Excellent spreadsheet, word processing and, database management skills, i.e. Microsoft Office.
$53,900.00 - $92,200.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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