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Project Specialist - Administrative

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  • USC
  • Los Angeles, CA
  • Verified
Annual Salary

Job Description

The Management and Organization (MOR) Department at the Marshall School of Business is focused on teaching and research in an interdisciplinary format in the fields of Organizational Behavior, Strategy, and Organizational Theory. Our 33 full time and 10 part time faculty have a variety of backgrounds, including psychology, sociology, economics, and general management/strategy. We are a collaborative and inclusive group of scholars. MOR is looking to recruit a Project Specialist—Administrative to join the team. The successful candidate will manage department and PhD student accounting processes as well as several projects that support department operations.

Responsibilities and Duties

  • Accounting
    • Department accounting management and reconciliation;
    • PhD STARS account management and reconciliation;
    • Contracts and Grants account management and reconciliation;
    • Labor Reporting;
    • Extensive use of Workday Financial System;
    • TravelCard and ProCard processing.

  • Department Seminar Series; Recruiting Visits; and Department Meetings Coordination
    • Make travel and logistics arrangements;
    • Create zoom invitations, manage RSVPs and recordings for hybrid meetings;
    • Individual meeting scheduling for day of visit;
    • PhD and department recruiting management;
    • Maintain office Master Calendar and Vice Dean’s Faculty Calendar;
    • Update event mailing lists;
    • Send invitations and assist with meeting logistics for four department retreats.

  • Administrative Projects
    • Commencement assignments and schedules;
    • Maintain MOR seminar website;
    • Manage Xerox user accounts;
    • Assist with office operations;
    • Faculty database (Digital Measures) management;
    • Annual shredding and cleanup projects;
    • Other projects as assigned.

Preferred Qualifications

  • Strong written and oral communication; conflict resolution and relationship-building skills; organized and detail-oriented.
  • Ability to be flexible and adaptable.
  • Natural inquisitiveness and persistence, with the ability to draw on various data sources to investigate issues and identify solutions.
  • High tolerance for ambiguous situations and demonstrated use of strong professional judgment.
  • Experience in a higher education environment, preferably in the area of business.
  • Prior experience in accounting, budget management and travel administration.
  • Event coordination experience is a plus.
  • Prefer experience with Workday Financial systems and SalesForce.

Minimum Qualifications

  • Minimum Education: Bachelor’s degree
  • Minimum Experience: 2 years
  • Combined experience/education as substitute for minimum education.
  • Minimum Field of Expertise: Experience in managing accounting and administrative projects, preferably within a university setting
  • Preferred Experience: 3 years

Required Documents and Additional Information

  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

  • Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

  • USC is requiring all students, faculty and staff to submit proof of COVID-19 vaccination and flu vaccination in order to access campus facilities. There is an exemption process available for medical and religious reasons. Your safety is our top priority.

  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick-up services; discounts to sporting and other campus events.

  • The University of Southern California is an Equal Opportunity Employer that Values Diversity.

  • University employer contributions may be subject to change due to financial impact of COVID-19.

Why join the USC Marshall School of Business?

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies. USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including biotechnology, life sciences, media, entertainment, communications, and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.

For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.

• Minimum Education: Bachelor’s degree • Combined experience/education as substitute for minimum education. • Minimum Field of Expertise: Experience in supervising administrative operations of multi-faceted department, preferably within a university setting

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