Job Description

Responsible to the Aircraft Records Supervisor for all operations of the Technical Services section. This includes all functions relating to acquiring and distributing manuals, publications and documents used by VT San Antonio Aerospace, Inc. personnel. The Library Clerk shall also assist the aircraft record clerks to ensure that all records are input in the computer, audited, copied and original copies delivered to the customer in a timely and accurate manner.

ESSENTIAL RESPONSIBILITIES

• Maintain the Technical Library with current information for ready availability when needed. Monitor and ensure all documents are current to satisfy library requirements, i.e., Service Bulletins, AD Notes, FAR’s, Type Certificate Data Sheets, etc.
• Distribute customer Bulletin, Alerts, and Notifications to the appropriate projects in a timely manner in the absence of his or her supervisor.
• Assist the aircraft records clerk in daily functions of auditing, copying, and assembling the customers’ package.
• Oversee and maintain the satellite library which include the ability to load software programs to the tech data computers.
• Ensure complete and current distribution of technical manuals, publications and pertinent revisions throughout VT San Antonio Aerospace, Inc.
• Procure all manuals and technical documents requested by VT SAA personnel.
• Procure from proper sources, all new manuals, publications, and other required information for VT San Antonio Aerospace, Inc. as requested by the various departments.
• Oversee the maintenance and upkeep of the tech data computers.
• Report any computer discrepancy to the Supervisor for immediate repairs.
• Perform weekly inventory of all the company pre-printed forms, tags, and copy paper. Compile inventory report and submit to Supervisor.
• Perform weekly inventory of customer’s forms and submit report to customer.
• Responsible for reproduction and mailing to manual holders, revisions to VT San Antonio Aerospace, Inc. Inspection Procedure Manual, VT San Antonio Aerospace, Inc. Policy and Procedure Manual and the VT San Antonio Aerospace, Inc. Quality System Manual.
• Maintain the records attendance spreadsheet in the absence of his or her supervisor.
• Responsible for creating and maintaining the Boeing accounts for direct employees.

JOB SPECIFICATIONS
Good knowledge of office procedures and equipment including copiers, calculators, and Fax machines. Ability to accurately type at a rate of 50 WPM from copy or rough draft. Maintain specialized files and records. Proficient in Microsoft Excel, Microsoft Word, and Office365.

WORKING ENVIRONMENT
SUPERVISION
Under direction. Normally performs assignment according to his or her own judgment, requesting supervisory assistance only when necessary. The assignment is frequently reviewed upon completion.

INTERPERSONAL RELATIONS
A moderate level of interpersonal skills is required to maintain an effective relationship among employees, various departments, management, and the public.

PHYSICAL ENVIRONMENT
Normal office environment requiring the performance of essential responsibilities while sitting in a high back chair five hours per day and walking three hours per day up to 200 ft. on concrete/carpet surfaces to deliver or communicate various documentation. Must be able to lift 25lbs. and report to work regularly.

JOB QUALIFICATIONS**
EDUCATION
2 years college or technical school; or equivalent in training, education and/or experience.
EXPERIENCE
1–2-year experience preferred within an administrative office environment.

Job Type: Full-time