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Office Manager - (Rubidoux Swap Meet)

About the Employer
Annual Salary

Job Description

Rubidoux Swap Meet is seeking an enthusiastic, dedicatedOffice Manager to join our team. As our Office Manager, you will be overlooking daily operations within the office and around the market, as well as assisting the GM. The perfect candidate will be able to demonstrate highly refined management skills that may include P&L, ROI, Auditing, and responsible for the general and day-to-day administration. The Office Manager works in concert with other office staff, departments, and reports on a daily basis to the General Manager.

This position offers a robust benefits package including Health, Dental, Vision, 401K with Match, Life Insurance, and paid vacation.

Leasing and Admin Functions

  • Compile lease agreements and compliance documents for new and current sellers
  • Meet sellers and maintain open lines of communication
  • Review and collect outstanding receivables
  • Meet and/or exceed monthly and weekly budgeted seller revenue and leasing quotas
  • Respond to customer inquiries and complaints in a timely and professional manner
  • Ensure all sellers lease information are current and accurate
  • Train, coach and develop team members within the department
  • Establish and monitor procedures for record keeping
  • Conducts weekly sellers space audits in collaboration with Operations Manager
  • Assist in answering incoming calls efficiently in a professional and personable manner
  • Ensure all packages and mail are distributed
  • Maintains inventory of all office supplies and orders when necessary
  • Manages office equipment and assists with problems associated with the equipment
  • Prepares quarterly seller’s memos or correspondence as assigned
  • Maintain time records for office staff
  • Ensure security, integrity and confidentiality of data
  • Maintain a safe and secure working environment
  • Assist with accounts receivable and daily deposits
  • Manages opening and closing functions of main office
  • Balances safe and petty cash
  • Completes deposits on market days
  • Inventory and Stock ATM cash
  • Coordinated with Loomis for change order
  • Perform other duties as assigned


  • 4+ years of admin related experience
  • Bachelors (preferred)
  • Able to work weekends (Wednesday-Sunday)
  • Be able to work extended hours (Saturdays and Sundays)
  • Proficient in Microsoft Office (Outlook, Word, Excel, etc.)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Strong work ethic and be dependable
  • Bilingual (preferred)

Employee Ratings Rubidoux Swap Meet

  • Based on full-time and part-time employees only, with reviewers

    Overall Rating

    Career Opportunities
    Compensation & Benefits
    Work-life balance
    Senior Management
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    CEO Approval
    Recommend to a friend

    They do business with integrity and rational thinking. Overall, it's an excellent place to work, with products that are winning in the marketplace.