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Classification Specialist (Civilian)

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Annual Salary

Job Description

Job Description

POSITION SUMMARY:

The Classification Specialist has the responsibility for preparing, maintaining, disposal and accurate filing of all inmate classification folders. The Classification Specialist is a civilian position. The normal hours of work and days may vary.

ORGANIZATIONAL DESCRIPTION:

This is a support position within the Classification Division of Uniform Operations.

REPORTING STRUCTURE:

The Classification Specialist reports directly to the Captain in charge of Classification.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Responsible for the timely and accurate filing of all documents generated by the Classification and Jail Operations Sections pertaining to offenders.
  • Receives and reviews the inmate routing sheet noting and logging any New Commitments that need to go through the classification process.
  • Responsible for preparing Inmate Classification folders for the Classification Officer to conduct interviews.
  • Folders should contain a telephone slip, inmate I.D. card, mail authorization slip and any other forms or documents needed for the classification process.
  • Ensures that inmates are retrieved from the New Commitment Housing area and shown the Resident Orientation Video.
  • Ensures that each New Commitment is allowed access to the telephone to complete the necessary phone calls as outlined in the Standard Operating Procedures and the Minimum Standards for Local Jails and Lock-ups.
  • Responsible for checking the court sheet for inmate releases ensuring that files are removed from the active records depository and re-filed in the inactive records depository.
  • Ensures that all juvenile records are filed separately from adult offenders in accordance with our Standard Operating Procedures and the Minimum Standards for Local Jails and Lock-ups.
  • Responsible for answering the phone in a courteous, professional manner and routing, the calls to the appropriate person if they cannot be of assistance.
  • Collects all documents including, but limited to, the court sheets, inmate count sheets, routing sheets, inmate movement and special housing assignment sheets and places them in the day pack to be filed at the beginning of each work day.
  • Responsible for purging and disposing of Classification Documents and Records in accordance with our Standard Operating Procedures, the Minimum Standards for Local Jails and Lock-ups and the records retention schedule set by the Virginia State Library.
  • Responsible for ordering all supplies and equipment for office use.
  • Carries out any or all other duties as directed by the supervisor, the Sheriff or his or her designee.

WORK ENVIRONMENT:

Works within an office environment. Interact with appointees, inmates and the general public.

JOB REQUIREMENTS:

A. Education & Training

The Classification Specialist requires a High School Diploma and related experience. Will be knowledgeable in the daily operations of the Richmond Sheriff Office.

B. Technical Requirements

Will be proficient in the use of Microsoft Office Suite. Knowledge of Intranet and Internet use.

C. Managerial Experience

RESPONSIBILITIES

  • Responsible for preparing, maintaining, disposal and accurate filing of all inmate classification folders.
  • Responsible for the timely and accurate filing of all documents generated by the Classification and Jail Operations Sections pertaining to offenders.
  • Receives and reviews the inmate routing sheet noting and logging any New Commitments that need to go through the classification process.
  • Responsible for preparing Inmate Classification folders for the Classification Officer to conduct interviews.
  • Folders should contain a telephone slip, inmate I.D. card, mail authorization slip and any other forms or documents needed for the classification process.
  • Ensures that inmates are retrieved from the New Commitment Housing area and shown the Resident Orientation Video.
  • Ensures that each New Commitment is allowed access to the telephone to complete the necessary phone calls as outlined in the Standard Operating Procedures and the Minimum Standards for Local Jails and Lock-ups.
  • Responsible for checking the court sheet for inmate releases ensuring that files are removed from the active records depository and re-filed in the inactive records depository.
  • Ensures that all juvenile records are filed separately from adult offenders in accordance with our Standard Operating Procedures and the Minimum Standards for Local Jails and Lock-ups.
  • Responsible for answering the phone in a courteous, professional manner and routing, the calls to the appropriate person if they cannot be of assistance.
  • Collects all documents including, but limited to, the court sheets, inmate count sheets, routing sheets, inmate movement and special housing assignment sheets and places them in the day pack to be filed at the beginning of each work day.
  • Responsible for purging and disposing of Classification Documents and Records in accordance with our Standard Operating Procedures, the Minimum Standards for Local Jails and Lock-ups and the records retention schedule set by the Virginia State Library.
  • Responsible for ordering all supplies and equipment for office use.
  • Carries out any or all other duties as directed by the supervisor, the Sheriff or his or her designee.


QUALIFICATIONS

  • The Classification Specialist requires a High School Diploma and related experience.
  • Will be knowledgeable in the daily operations of the Richmond Sheriff Office.
  • Will be proficient in the use of Microsoft Office Suite. Knowledge of Intranet and Internet use.
  • Will have managerial experience.
  • Must be fully vaccinated for COVID-19

Company Description

The Richmond City Sheriff’s Office is responsible for maintaining a secure jail and a safe court system and for providing seamless inmate transport and civil process to safety. We remain committed to performing these duties with unsurpassed integrity and professionalism and with progressive training that incorporates best practices and technology.

While partnering with the community, we strive to lower recidivism by providing faith-based and community-based programming that empowers ex-offenders to become productive members of society. If you are looking for a great career, we encourage you to continue with this applicant-friendly, online job application.

The Richmond City Sheriff's Office is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.


Benefits

  • Career Advancement Opportunities
  • Numerous educational partnerships with local institutions of higher learning providing reduced tuition
  • Basic Life Insurance
  • Group Health Insurance
  • Optional Disability and Family Life Insurance
  • Certified V3 Employer
  • Direct Deposit
  • Optional Deferred Compensation Retirement
  • Virginia Retirement System Retirement with Hazardous Duty Supplement for Deputies
  • 11 Paid Holidays
  • 12 Vacation Days Per Year
  • 15 Days Military Leave per Military Fiscal Year
  • 15 Days Sick Leave Accrued per Year

Employee Ratings Richmond Sheriff's Department

  • Based on full-time and part-time employees only, with 10 reviewers

    Overall Rating

    Career Opportunities
    Compensation & Benefits
    Work-life balance
    Senior Management
    Culture & Values
    CEO Approval
    Recommend to a friend

    They do business with integrity and rational thinking. Overall, it's an excellent place to work, with products that are winning in the marketplace.

Reviews

  • Great Deputy Sheriff

    2021-12-22 19:31:32.593

    I love being a part of a great agency.

    Pay could be a lot better.