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TPWD - Administrative Assistant III (Assistant Office Manager)

About the Employer | www.cpw.state.co.us
Annual Salary

Job Description

TPWD - Administrative Assistant III (Assistant Office Manager)(00023827)
Organization: PARKS AND WILDLIFE DEPARTMENT
Primary Location: Texas-Huntsville
Work Locations: SP-Huntsville SP 565 Park Road 40 West PO Box 508 Huntsville 77342
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
Travel: Yes, 5 % of the Time
State Job Code: 0154
Salary Admin Plan: A
Grade: 13
Salary (Pay Basis): 3,258.46 - 3,258.46 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: May 26, 2022, 11:19:42 AM
Closing Date: Jun 16, 2022, 11:59:00 PM
Description


TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.


PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application will be considered incomplete. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en


MILITARY OCCUPATIONAL SPECIALTY CODES can be found at http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions


VETERAN’S PREFERENCE: If you choose to claim veteran’s employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran’s Hiring Reference page at https://tpwd.texas.gov/job/veterans/


FOR NEW HIRES/REHIRES: Health insurance is available the 1st of the following month after a 60-day waiting period.



TO APPLY: Application must be completed at: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en


HIRING CONTACT:Jessica Bright, (936) 295-5644


PHYSICAL WORK ADDRESS:TPWD Huntsville State Park, 565 Park Road 40 West, Huntsville, TX 77340


GENERAL DESCRIPTION

Under the direction of the Office Manager, this position performs complex (journey-level) administrative support work and is responsible for assisting with the administrative duties of managing daily operations at Huntsville State Park. Provides assistance with fiscal control to include weekly, monthly, quarterly and annual reports and researches issues. Processes and distributes incoming and outgoing mail. Performs computerized registration, fee collection and concessions management. Provides customer service, information and assistance to park visitors and general public. Prepares correspondence; in-house memos and outside correspondence regarding park related matters. Assists with training employees and volunteers in all facets of office and headquarters operations. Responsible for office supplies and inventories as required. Prepares and submits purchasing paperwork, ledgers and reports for both operational and concession items. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.


Qualifications


MINIMUM QUALIFICATIONS

Education:

Graduation from High School or GED.


Experience:

Three years of experience performing administrative support duties.


Licensure:

If driving is required, applicant must possess a valid State driver’s license.


PREFERRED QUALIFICATIONS

Education:

Graduation from an accredited college or university with a Bachelor’s degree.


Experience:

Three years progressively responsible experience in advanced office management in areas such as: basic accounting, keyboarding, filing, preparation of correspondence, handling and accounting cash revenues, and other related duties;


Three years experience providing customer service, public relations and handling complaints;


Three years of experience with MS Office Suites.


KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of general office management;


Knowledge of administrative and clerical procedures;


Knowledge of fiscal control procedures;


Skill in using MS Word, Excel and Outlook;


Skill in effective verbal and written communication;


Skill in using standard office equipment;


Skill in providing quality customer service in a courteous and professional manner;


Skill in identifying, researching and compiling information;


Skill in making independent, sound and timely decisions;


Skill in training others;


Ability to work as a member of a team;


Ability to work independently with little or no supervision;


Ability to maintain strict confidentiality;


Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities;


Ability to accurately handle cash and account for revenue collected;


Ability to work with diverse constituents and populations;


Ability to conduct work activities in accordance with TPWD safety program.


WORKING CONDITIONS

Required to work in a public park with overnight camping and day use;


Required to work 40 hours per week, includes various schedules with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays, and holidays;


Required to work overtime as necessary;


Required to travel 5% with possible overnight stays;


May be required to operate a State vehicle;


Must conform to TPWD dress and grooming standards, work rules, and safety procedures;


Non-smoking environment in State buildings and vehicles.


TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

Employee Ratings PARKS AND WILDLIFE DEPARTMENT

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    They do business with integrity and rational thinking. Overall, it's an excellent place to work, with products that are winning in the marketplace.