Logo City Of Coconut Creek, FL

Special Events Programmer

About the Employer | www.coconutcreek.net
Annual Salary

Job Description


Performs intermediate-level technical or specialized work in the Parks and Recreation department. Plans and implements special events. Work is performed under general supervision with limited latitude. Position exercises some judgment in
accordance with well-defined policies, procedures, and techniques.

Essential Duties and Responsibilities
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Plans, organizes, and implements special event activities, including; Movie in the Park, Kids to Park Day, Farmers Market, Dog Expo, Food Truck events, Creek Star, Concert Series, Cultural Events, Memorial & Veterans Day Ceremony, Holiday events, etc.

  • Provides cost estimates and final reports for all special events
  • Creates press releases, displays, posters, brochures, and flyers for programs, activities, special events and facilities
  • Provides guidance on publicity, vendor and instructor requirements, registration procedures, and purchasing for programs, events, and activities
  • Manages the set-up, breakdown, and storage of all equipment needed with little to no assistance
  • Handles specific assignment/job task for each City-wide special event
  • Ensures the safety of all program, activity and event participants and providers by following City policies and procedures and monitoring participants' activity
  • Manages internal & external inquires related to community events
  • Prepares, maintains and submits; special event budgets, reports, purchase orders, procurement card on a monthly, quarterly and annual basis
  • Receives, reviews, prepares and/or submits records and reports that are programmatic and administrative (for example: activity reports, program proposals, registration forms, deposit logs, news releases).
  • Performs routine administrative support duties including composing correspondence, typing, copying and filing
  • Provides Administrative Assistant with proper paperwork and documents for contracts and permits for all special events
  • Maintains inventory of supplies and equipment; requisitions supplies and equipment as necessary
  • Organizes and maintains the Department’s photography files
  • Performs related duties as assigned and/or required

Must possess Associate's degree (or at least forty-five (45) credit hours) from an accredited college or university; supplemented by one (1) year of experience in planning special events.

Bachelor’s degree in Recreation/Leisure Studies, Business, Event Management, Marketing, Hospitality Management, or a related field preferred.

Must have a state of Florida driver license, class E, a current cardiopulmonary resuscitation (CPR) certification and an automated external defibrillator (AED certification).

Supplemental Information

  • Advanced knowledge of recreation programming, municipal recreation and park programming, activities, and special events
  • Knowledge of marketing, advertising, and sales promotion
  • Skill in Microsoft Office products (Word, Outlook, and Excel)
  • Skill in providing good customer service
  • Ability to multi-task while working with tight deadlines and shifting priorities
  • Ability to quickly and independently learn new software
  • Ability to organize work for timely completion
  • Ability to work with minimal supervision
  • Ability to work with all age groups including seniors, youth, and toddlers, with and without special needs
  • Ability to use critical thinking skills to arrive at solutions and suggest improvements to processes
  • Ability to clearly communicate and understand information in English, both orally and in writing
  • Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
  • Ability to regularly attend work and arrive punctually for designated work schedule including evenings, weekends, and holidays
  • Ability to demonstrate innovation and creativity

Depending on functional area of assignment, tasks involve the periodic performance of moderately physically demanding work, usually involving lifting, carrying, pushing and/or pulling of moderately heavy objects and materials (up to 80 pounds). Tasks that require moving objects of significant weight require the assistance of another person and/or use of proper techniques and moving equipment. Tasks may involve some climbing, stooping, kneeling, crouching, or crawling. Tasks may involve extended periods of time at a keyboard or work station and extended periods of time standing and/or walking.

Tasks are regularly performed inside and/or outside with potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature, and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.

BENEFIT SUMMARY FOR CIVIL SERVICE (NON-EXEMPT) PERSONNELHOLIDAYS* - *10 paid full-day holidays and 2 paid half-day (Christmas Eve and New Year's Eve) holidays per year.

PERSONAL LEAVE* - *16 hours/year (prorated the first year of employment based on hire date); does not roll over.

VACATION LEAVE* - *Employees earn vacation leave from the date of hire based on the following schedule:

  • < 4 years of service: .0385 hours per each regular paid hour (80 hrs./yr.)
  • 4+ years of service: .0577 hours per each regular paid hour (120 hrs./yr.)
  • 7+ years of service: .0770 hours per each regular paid hour (160 hrs./yr.)
  • 10+ years of service: .0962 hours per each regular paid hour (200 hrs./yr.)

Maximum accumulation is 200 hours as of the last day of the pay period including November 1 each year for employees with fewer than 10 years of service. Maximum accumulation is 240 hours as of the last day of the pay period including November 1 each year, with up to 80 excess hours payable per year, for employees with at least 10 years of service.

SICK LEAVE* - *Employees earn 0.0462 hours of sick leave for each hour of regular paid service. Accumulations in excess of 520 hours are paid out annually at a 50%, 75%, or 100% conversion rate depending on years of service.


For each employee, the City pays the premiums for $20,000 Basic Life insurance, $20,000 AD&D, and Long and Short-Term Disability, and contributes towards the total premium for medical insurance. For employees selecting the High Deductible Health Plan (HDHP), employee-only medical insurance coverage is paid 100% by the City’s contribution. Most employees who enroll in the City’s HDHP are eligible to participate in a Health Savings Account (HSA). For those selecting a medical plan with higher premiums, dependent coverage, and/or optional benefits, employee contributions are made through bi-weekly payroll deduction. Eligibility for coverage is the first of the month following thirty (30) days of full time employment.

Proof of medical coverage is required for full-time City employees. However, employees may opt-out of the City’s group medical insurance and receive a pre-determined dollar amount paid bi-weekly through payroll. The City’s insurance program includes a Section 125 Program, which allows eligible employees to pay for medical and dental insurance, dependent health coverage, HSA Contributions (if eligible), additional life insurance, some AFLAC policies, etc., and any other eligible insurance premiums with pre-tax dollars, and/or set aside pre-tax dollars for unreimbursed medical, dependent or elder care. Certain optional benefits, such as Legal Shield, Identity Shield, certain amounts of life insurance and some AFLAC plans, must be paid on a post-tax basis. All payments are made bi-weekly by payroll deduction. Changes to selections may only be made during qualifying periods.


The City participates in the Florida Retirement System (FRS), which offers a choice of either a Pension Plan (defined benefit) or an Investment Plan (defined contribution). The City contributes an amount to the selected plan that is determined by the State Legislature. In addition, employees contribute 3% through a pre-tax payroll deduction. The Pension Plan benefit is determined by multiplying the Regular Class rate of 1.6 times the years of FRS service times the average of the employee's highest paid eight (8) years of salary. The Investment Plan benefit is based on the performance of selected funds over time. Employees in the Pension Plan are vested after eight (8) years of service; vesting is after one (1) year of service for the Investment Plan. Normal Retirement for the Pension Plan is age 65 with 8 years of Regular Class service, or 33 years of Regular Class service regardless of age. Early Retirement is any age after eight (8) years, but less than 33 years of service (There is a penalty of 5% per year under age 65.) There is no age or service requirement that must be met to receive a benefit under the Investment Plan, provided the one (1) year vesting requirement has been met.

  • Please Note: If you have recently retired from FRS, please check the FRS website athttp://frs.myflorida.com* to review the provision pertaining to re-employment restrictions.*
  • Age and years of service for vesting, highest average compensation, normal retirement, and early retirement requirements are lower for those enrolled in FRS prior to July 1, 2011. Please refer to the FRS Pension Plan Member Handbook for additional information.

Employees may also make voluntary contributions to a 457 Deferred Compensation Plan or Roth IRA Plans with ICMA-RC, up to the annual limit as defined by the IRS.

LONGEVITY PAY* - *Employees are eligible for an annual lump sum longevity payment as follows:

  • Upon completion of five (5) through nine (9) years of service: $500
  • Upon completion of ten (10) through fourteen (14) years of service: $1,000
  • Upon completion of fifteen (15) through nineteen (19) years of service: $1,500
  • Upon completion of twenty (20) years of service: $2,000


Employees who have completed their one (1) year probationary period are eligible to participate in the Tuition Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement of 100% for a grade of A, 75% for a grade of B, and 50% for a grade of C. The maximum tuition reimbursement available to any employee shall be the equivalent of (18) credit hours per fiscal year at either the State of Florida community college level or the State of Florida university level.


Employees are eligible for up to 5% in pay-for-performance compensation, based upon their annual evaluation, provided said compensation is approved and funded in the city’s adopted budget.


The City offers a variety of discount programs. The following are some areas for available discounts: Healthy Meals, Health Services, Banking / Financial; Cellular / Data and Computer Services, Entertainment, Retail and Travel.


The City of Coconut Creek offers a wide variety of wellness initiatives and programs. Some of these initiatives and programs are: Weight Watcher’s at Work, Walking Challenges, Wellness Warrior Reimbursement Program, Annual Wellness Fair, several wellness preventive screenings, flu shots, and mammogram wellness screenings. The City is always looking for new ways to improve the overall health and wellness of its employees.

Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the City’s Code of Ordinances, Administrative Orders, applicable Collective Bargaining Agreement, on the employee portal or by contacting Human Resources and Risk Management at 954-973-6715 or [email protected]

Location: 4800 West Copans Road,Coconut Creek,FL, Coconut Creek, FL 33063

Job Type: Full-time

Pay: $20.92 per hour

Employee Ratings City Of Coconut Creek, FL

  • Based on full-time and part-time employees only, with 13 reviewers

    Overall Rating

    Career Opportunities
    Compensation & Benefits
    Work-life balance
    Senior Management
    Culture & Values
    CEO Approval
    Recommend to a friend

    They do business with integrity and rational thinking. Overall, it's an excellent place to work, with products that are winning in the marketplace.


  • Great Place to work and grow! IT Specialist

    2014-05-29 17:23:49.553

    IT Department provides opportunities for learning and growth as well as the ability to work with many different systems on a daily basis. The employees in the City of fun to work with!

    Small organization, small potential for promotion