Bemidji State University
invites applications for the position of:
REGISTRATION CLERK AND
AFSCME JOB POSTING
CLASSIFICATION: Customer Service Specialist Intermediate (00139710)
OPENING DATE: June 1, 2020
BID CLOSING DATE: Monday, June 8, 2020 at 4:30 p.m.
CLOSING DATE:Applications will be accepted until the position is filled. Initial review of
applications will begin on Wednesday, June 17, 2020, so applications should be
submitted by that time for guaranteed consideration.
POSITION LOCATION: BSU – Records & Registration Office
SHIFT & SCHEDULE: Unlimited Full-time; Monday - Friday 8:00 a.m. – 4:30 p.m.
To coordinate the publication of the class schedule, train department secretaries on course input guidelines
and the course input system, monitor adherence to established campus course creation guidelines, and
facilitate all on-campus changes made after the course creation deadline to ensure proper authorization of
request. Assistance with maintaining curriculum management and EMS processes will also be provided by
This position also exists to be a subject matter expert for students, staff, faculty, alumni, and community
members on institutional and campus registration policies and procedures and coordinates office phone
This position oversees the student worker selection, responsibility distribution, time sheets, and budget. In
collaboration with the Registrar, this position plays a key role in the coordination of the annual
1. Records and Registration Clerk
Serves as primary to the Records Office phone system. Students and other clientele receive requested
service and correct information in a friendly and efficient manner, appropriate referrals are made; requests
are accurately answered and addressed in a timely and courteous manner; release of information follows
Data Privacy Act. Provides oversight for the Records Office student worker staff. Percent of Time: 25%
2. Primary Term Course Scheduling Coordinator
Coordinates and inputs the course set up timelines, edits, and windowing for fall/spring/summer terms.
Conducts troubleshooting and analyzes course schedule to ensure scheduling protocols are being followed.
Assists with the training of departmental schedulers and provides support when needed. Percent of Time:
3. On-Campus Course Scheduler
Understanding of established campus procedures for course changes, course messages, course restrictions.
Inputs and leads appropriate changes requested after the course input deadline for departmental/divisional
staff. Cancels courses and communicate cancelation to enrolled students. Percent of Time: 15%
4. Transfer Credit Load
Exports transfer coursework from uachieve to ISRS. Enters transfer, prior learning, and special exam credits
in ISRS. Percent of Time: 20%
5. Curriculum Management and EMS Duties
Assists with curriculum management input once curriculum proposals are approved.Enters preferences in
the EMS system as needed to assist with the optimization process. Assists with uachieve grad planner set-up
and implementation. Percent of Time: 10%
6. Commencement and Other Office Duties
Assists Registrar with the coordination of commencement purchasing, communications, and recruitment of
assistance from other staff and students. Maintains Records Office website and forms. Primary
procurement agent for the Records Office. Percent of Time: 20%
MINIMUM QUALIFICATIONS: (To facilitate proper crediting, please ensure that your application /
resume clearly demonstrate fulfillment of the following minimum qualifications.)
solving, empathy and the ability to organize ideas logically).
Constant: Repetitive arm motion; simple grasp; sitting; field of vision; midrange vision; near vision; visual
accommodation; hearing; talking.
Frequent: Crouching; fine manipulating; reaching; walking; color vision; sense of touch.
Occasional: Balancing; carrying; firm grasp; kneeling; lifting above shoulder, above waist to chest, and
below waist; pulling/pushing; squatting; standing; stooping; twisting/pivoting; depth perception;
Internal Bid Process - Open for Bids from eligible AFSCME members from 6/1-6/8/2020. Any current
employee interested in this position and eligible to bid should submit a bid application by 4:30 p.m. on Monday,
June 8, 2020, to Teresa Hanson in the HR office at firstname.lastname@example.org. The bid form may be
found on the Human Resources website at: https://www.bemidjistate.edu/offices/human-resources/current-
Public Application Process - Apply for Vacancy Posting 40461 on the Minnesota Management and Budget
If you are unable to apply online, please contact the job information line at 651.259.3637
For additional information about the application process, go to http://www.mn.gov/careers
Note: Internal bid applications will beconsidered prior to filling the position via the public application process
and, therefore, may be closed due to contractual obligations.
If you have questions about the position, contact Kim Gourneau at Kim.Gourneau@bemidjistate.edu.
If you have questions about this posting or submitting a bid or application, contact Teresa Hanson at
All employees must comply with department and institution procedures and policies, MnState policies and
procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.
This description is intended to indicate the kinds of tasks and level of work difficulty required of the position. It
is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees
under his/her supervision. The use of a particular expression or illustration describing duties shall not be held
to exclude other duties not mentioned that are of similar level of difficulty. In accordance with the Minnesota
State Colleges and Universities (MnState) Vehicle Fleet Safely Program, employees driving on university or
college business, when using a rental or state vehicle, shall be required a Vehicle Use Agreement form and
consent to a Motor Vehicle Records check annually.