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Executive Administrative Assistant

About the Employer | www.amexinterior.my
Annual Salary

Job Description

You Lead the Way. We’ve Got Your Back. At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day.

The Network Modernization Technology Organization is looking for a proactive and energetic individual that can integrate well into a busy and dynamic environment and operate efficiently within varying tasks and deadlines. This role will support 2 senior leadership VPs and their immediate team.

Primary Responsibilities Include:

  • Organizing and maintaining a complex calendar using a high level of tact and integrity. Will need to know how to schedule meetings across multiple time-zones.
  • Managing leader’s daily schedule, prioritize meetings and following up on request items
  • Coordinating conferences and staff meetings, including room booking, telepresence, catering, etc.
  • Coordinating travel arrangements and logistics (hotel, rental car, and other travel-related needs)
  • Processing monthly expense reports
  • Interfacing with HR on recruitment, on boarding and off-boarding and new employee logistics
  • Managing requirements and logistics for new/on boarding employees
  • Managing the procurement of office supplies and other departmental needs
  • Assisting with ad hoc project work as directed by leadership

Qualifications

  • Previous executive administrative support experience within a large organization
  • Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel.
  • Highly-organized with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency
  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels
  • Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects
  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
  • High level of integrity required for handling sensitive and confidential information
  • Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required; experience with Ariba, Concur and HR payroll systems preferred
  • Expert level of written and verbal communication skills
  • Commitment to ongoing learning and development
  • Bachelor's degree preferred

We back our colleagues with the support they need to thrive, professionally and personally. That’s why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

If the role you are applying for is designated as hybrid or onsite, you will be required to demonstrate that you have completed your primary COVID-19 vaccination series (i.e., 2 doses for Moderna/Pfizer and 1 dose for J&J) in order to work in or visit any of our offices. This requirement is subject to legally required accommodations.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law.

Employee Ratings Amex

  • Based on full-time and part-time employees only, with 95 reviewers

    Overall Rating

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    Recommend to a friend

    They do business with integrity and rational thinking. Overall, it's an excellent place to work, with products that are winning in the marketplace.

Reviews

  • Nice company Sales Amex

    2022-06-12 21:25:24.65

    Flexible and work from home

    You don’t get to work as you want like Many people think when you work from home